Aurélia.jobs Privacy Policy

Updated on January 02, 2026

At AURELIA.JOBS, publisher of the Aurélia.jobs platform, the protection of your personal data is a priority.

When you register and use the Aurélia.jobs platform (the "Platform") and in the context of managing contractual relationships with its clients, AURELIA.JOBS (hereinafter "AURELIA.JOBS", "Aurélia.jobs", "we", "our", "us") collects and processes personal data about you. In addition, the Platform allows its Clients to process candidates' personal data as part of their recruitment processes.

This policy aims to inform you about how AURELIA.JOBS processes this data in compliance with Regulation (EU) 2016/679 of 27 April 2016 (the "GDPR") and French Law No. 78-17 of 6 January 1978 on data processing, files, and freedoms, as amended (together the "Applicable Regulations").

1. Who is the data controller?

For personal data of Clients and Platform Users (such as account, billing, and contact information), the data controller is:

AURELIA.JOBS, a simplified joint-stock company with sole shareholder (SAS) registered with the Thonon-les-Bains Trade and Companies Register under number 998 965 164 (SIRET 998 965 164 00010), with its registered office at 888 Route de la Caille, 74350 Allonzier-la-Caille, France.

For personal data of candidates processed by Clients via the Platform (e.g., CVs, interview information), the Client is the data controller. AURELIA.JOBS then acts as a processor on behalf of the Client, in accordance with the Client's instructions and the provisions of Article 13.2 of the Terms of Use and any applicable Data Processing Agreement.

2. What data does AURELIA.JOBS collect?

Personal data is data that can identify a person directly or by cross-referencing with other data.

AURELIA.JOBS collects personal data about its Clients and Platform Users in the following categories:

  • Client/User identification data: first name, last name, professional email address, professional phone number.
  • Professional data of the Client/User: company name, job title/position.
  • Data relating to your orders and subscriptions to services offered by AURELIA.JOBS.
  • Platform connection data: connection logs, encrypted passwords, IP address, pages viewed, date and time of connection, browser used, operating system, user ID.
  • Economic and financial data: payment information for subscriptions (e.g., via Stripe), billing information.
  • Any information you choose to send to AURELIA.JOBS as part of your contact or support request.

When you subscribe to AURELIA.JOBS's services, the mandatory data for service provision is indicated at the time of collection.

AURELIA.JOBS, as a processor, also processes data that its Clients upload or enter on the Platform regarding candidates (e.g., CVs, interview notes, evaluation results). The Client is responsible for ensuring they have the necessary rights to process this data via the Platform.

3. How does AURELIA.JOBS collect your data?

AURELIA.JOBS collects your data (Clients/Users):

  • Directly from you: when you provide it by filling out a registration or contact form, or by subscribing to services offered by AURELIA.JOBS on the Platform.
  • Indirectly: potentially through business partners or service providers, in compliance with Applicable Regulations.

Regarding candidate data, this is collected and entered on the Platform by our Clients under their own responsibility.

AURELIA.JOBS uses robust data protection mechanisms, including encryption and access controls, to safeguard sensitive data. AURELIA.JOBS does not share, transfer, or disclose Google user data to third parties without a proper legal basis. If features involve interaction with Google services (such as Google Calendar), their use will be subject to your consent and Google's policies, and any processing of Google user data will be carried out in compliance with applicable data protection regulations.

4. Does AURELIA.JOBS use your personal data for profiling or automated decision-making?

The Aurélia.jobs Platform uses artificial intelligence to help Clients analyze and evaluate information about candidates (e.g., CVs, interview responses) against criteria defined by the Client for a given position. This automated processing may include techniques similar to "profiling" within the meaning of Article 4(4) of the GDPR, with the aim of providing Clients with decision support (scores, summaries, recommendations).

a. Automated processing of candidate data by the Platform: This processing is carried out by AURELIA.JOBS as a processor, on the Client's instructions. It consists of using candidate data provided by the Client to assess certain professional aspects, to help the Client analyze or predict a candidate's suitability for a position.

b. Underlying logic: Professional data of candidates is analyzed by the Platform's AI algorithms to determine their match with the needs and criteria expressed by the Client.

c. Consequences for candidates: The Aurélia.jobs Platform is a decision support tool for the Client. Automated processing and scores provided by the Platform do not constitute the final recruitment decision, which is the exclusive responsibility of the Client. The aim is to enhance human efficiency and structure the process, not to replace human judgment. Candidates may exercise their rights regarding this processing directly with the Client (the recruiter, data controller).

AURELIA.JOBS is committed to ensuring that AI tools are designed and used ethically, seeking to minimize bias. AURELIA.JOBS has conducted a prior analysis to ensure that interests and fundamental rights are respected in the design of its services.

Google Workspace APIs, if used for specific features (e.g., calendar synchronization), are not used by AURELIA.JOBS to develop, improve, or train its generalized AI and/or Machine Learning models dedicated to recruitment analysis.

5. Purposes, Legal Bases, and Retention Periods for Client/User Data

| Purposes | Legal basis | Retention period | |----------|------------|-----------------| | Provide the Services subscribed to by Clients and manage User accounts | Performance of pre-contractual measures taken at your request and/or performance of the contract (Terms of Use) you or your company have signed with AURELIA.JOBS. | For account data: for the duration of the Subscription and use of the account. Connection logs are kept for 1 year. If your account is inactive for 2 years, your personal data may be deleted after a reactivation notice remains unanswered. Data may be archived for evidentiary purposes (accounting, litigation) for 5 years after the end of the contractual relationship. | | Manage orders, billing, payments, and monitor the contractual relationship with Clients. | Performance of the contract you or your company have signed with AURELIA.JOBS. | Personal data is kept for the duration of the contractual relationship. Invoices are archived for 10 years. Data relating to your transactions (except full credit card details, which are managed by our secure payment provider) are kept for 5 years. | | Build a file of Clients and prospects for AURELIA.JOBS's services. | AURELIA.JOBS's legitimate interest in developing and promoting its activities. | For Clients: data is kept for the duration of the contractual relationship, then archived for 5 years, and may be used for prospecting similar services for 3 years after the end of the relationship if you do not object. For prospects: data is kept for 3 years from your last contact with AURELIA.JOBS or until you withdraw your consent if that was the legal basis. | | Respond to your requests for information, demonstration, or support. | AURELIA.JOBS's legitimate interest in responding to your requests; Performance of pre-contractual measures. | Data is kept for the time necessary to process your request and may be kept for follow-up or prospecting (if applicable) for 3 years from your last contact. | | Comply with legal and regulatory obligations applicable to AURELIA.JOBS's activity. | Compliance with legal and regulatory obligations. | Specific periods according to legal obligations (e.g., billing data kept for 10 years). | | Produce statistics (on navigation, Platform audience, etc.) and improve Platform features, notably through the use of audience measurement cookies. | Your consent for non-essential cookies; Legitimate interest for anonymized statistics. | Data from cookies is kept for a maximum of 13 months. | | Manage requests to exercise your rights (access, rectification, etc.). | Legal obligation; AURELIA.JOBS's legitimate interest in responding to your requests and ensuring follow-up. | If AURELIA.JOBS asks you for proof of identity, it is kept only as long as necessary to verify your identity. Once verification is complete, the proof of identity is deleted. If you exercise your right to object to receiving marketing: AURELIA.JOBS keeps this information for 3 years to ensure you are not contacted again. |

Regarding candidate data processed by the Client via the Platform, AURELIA.JOBS retains it in accordance with the Client's instructions and for the duration of the Client's Subscription, unless otherwise instructed by the Client or required by law. The Client is responsible for determining appropriate retention periods for candidate data they process.

6. Who will receive your data?

The following may access your personal data (Clients/Users):

  • Authorized AURELIA.JOBS staff in the course of their duties.
  • AURELIA.JOBS's processors used to provide our services, including: hosting provider (e.g., Hostinger), database provider (e.g., Supabase), secure payment provider (e.g., Stripe), email provider, audience analytics tools, billing tool, cookie management tool. Our processors are required to comply with confidentiality and security obligations and only process data on our instructions.
  • Where applicable: public and private bodies, legal auxiliaries, solely to meet our legal obligations.

Regarding candidate data processed by the Client via the Platform, this is accessible to the Client (data controller) and their authorized Users. AURELIA.JOBS only accesses this data when necessary to provide the Services (maintenance, support) or on the Client's instructions.

AURELIA.JOBS does not sell your personal data to third parties.

7. May your data be transferred outside the European Union?

As part of the tools and services used by AURELIA.JOBS (see the section on recipients regarding processors), some of your data (Clients/Users) may be transferred outside the European Union or the European Economic Area.

When such transfers are made, AURELIA.JOBS ensures that they are covered by appropriate safeguards, in accordance with Applicable Regulations:

  • Either the data is transferred to a country that has been the subject of an adequacy decision by the European Commission, recognizing that the country provides an adequate level of protection.
  • Or the data is transferred to a country whose level of protection has not been recognized as adequate, in which case such transfers are based on appropriate safeguards such as the conclusion of Standard Contractual Clauses approved by the European Commission, the application of Binding Corporate Rules (BCR), or another valid transfer mechanism under the GDPR.

You can obtain more information about these transfers and the safeguards in place by contacting AURELIA.JOBS at the contact details provided in section 10.

8. What are your rights regarding your data?

You have the following rights regarding your personal data, whether you are a Client, User, or a person whose data is processed by our Clients via our Platform (in the latter case, we encourage you to exercise your rights directly with the recruiting Client, who is the data controller):

  • Right to information: this is the purpose of this policy. (Articles 13 and 14 of the GDPR).
  • Right of access: you have the right to access all your personal data at any time. (Article 15 of the GDPR).
  • Right to rectification: you have the right to rectify inaccurate, incomplete, or outdated personal data at any time. (Article 16 of the GDPR).
  • Right to restriction: you have the right to obtain restriction of processing of your personal data in certain cases defined in Article 18 of the GDPR.
  • Right to erasure ("right to be forgotten"): you have the right to request the erasure of your personal data for the reasons set out in Article 17 of the GDPR.
  • Right to lodge a complaint with a competent supervisory authority (in France, the CNIL: www.cnil.fr), if you consider that the processing of your personal data constitutes a violation of applicable law. (Article 77 of the GDPR).
  • The right to define directives regarding the retention, erasure, and communication of your personal data after your death.
  • Right to withdraw your consent at any time: for purposes based on consent (e.g., certain cookies), Article 7 of the GDPR provides that you may withdraw your consent at any time. This withdrawal will not affect the lawfulness of processing carried out before the withdrawal.
  • Right to data portability: under certain conditions specified in Article 20 of the GDPR, you have the right to receive the personal data you have provided to AURELIA.JOBS (or the data controller Client) in a standard machine-readable format and to request its transfer to a recipient of your choice.
  • Right to object: under Article 21 of the GDPR, you have the right to object to the processing of your personal data based on AURELIA.JOBS's (or the Client's) legitimate interest. However, AURELIA.JOBS (or the Client) may continue to process your personal data despite this objection, for compelling legitimate reasons or for the establishment, exercise, or defense of legal claims. You may object at any time to the processing of your data for marketing purposes.

You can exercise these rights by writing to AURELIA.JOBS at the contact details provided in section 10 below. AURELIA.JOBS may ask you to provide additional information or documents to prove your identity in order to respond to your request.

If your request concerns candidate data processed by one of our Clients via the Aurélia.jobs Platform, we will forward your request to that Client (data controller) for response.

9. What cookies does AURELIA.JOBS use?

To learn more about how AURELIA.JOBS manages cookies on the Aurélia.jobs Platform, please consult our Cookie Policy, available on the Platform.

10. Contact point for exercising your rights

For any questions regarding this privacy policy or to exercise your rights, you can contact AURELIA.JOBS:

  • By email: contact@aurelia.jobs
  • By post: AURELIA.JOBS (Data Protection Service), 888 Route de la Caille, 74350 Allonzier-la-Caille, France.

11. Changes

AURELIA.JOBS may amend this policy at any time, in particular to comply with any regulatory, legal, editorial, or technical developments. These changes will apply from the effective date of the amended version. You are therefore invited to regularly consult the latest version of this policy on our Platform. Nevertheless, AURELIA.JOBS will inform you by any appropriate means (e.g., notification on the Platform or by email) of any significant changes to this privacy policy.