Job Overview
The project coordinator is an essential professional for project success. Acting as operational conductor, he ensures coordination between all stakeholders, organises activities, tracks progress and ensures timelines and budgets are met. This role is particularly sought after in IT, construction, events and consulting.
The coordinator works closely with the project manager to guarantee smooth operational execution. He facilitates communication between teams, coordinates resources, organises meetings, tracks deliverables and maintains project documentation.
Key Responsibilities
Stakeholder coordination
Facilitate communication between all project stakeholders: internal teams, clients, suppliers, contractors. Organise and chair coordination and progress meetings.
Planning and organisation
Assist the project manager in developing schedules, timelines and budgets. Coordinate activities, resources, equipment and information flows.
Progress tracking and reporting
Monitor project progress, identify and resolve operational issues. Generate progress reports for management and stakeholders. Monitor hours, expenses and budgets via project management tools.
Document management
Keep project documentation current: specifications, meeting minutes, schedules, budgets. Organise and archive legal and administrative documents.
Client satisfaction
Interact with clients to identify and clarify project needs and objectives. Monitor client satisfaction throughout scope changes.
Technical skills vs organisational qualities
- Mastery of project management tools (MS Project, Jira, Asana, Trello)
- Expert Microsoft Office skills (Excel, PowerPoint, Word)
- Knowledge of project methodologies (Agile, Scrum, Waterfall, PRINCE2)
- Budget and financial tracking understanding
- Risk management and problem-solving knowledge
- Professional English (international environment)
- Excellent written and oral communication skills
- Meticulous organisation and priority management
- Ability to manage multiple projects simultaneously
- Teamwork and facilitation skills
- Proactivity and autonomy
- Stress resilience and tight deadline handling
Salary Grid 2026 (annual gross)
| Experience | SME | Large Company | London Area |
|---|---|---|---|
| Junior (0-2 yrs) | 28-33K EUR | 30-36K EUR | +10-15% |
| Established (2-5 yrs) | 33-40K EUR | 36-43K EUR | +10-15% |
| Senior (5-10 yrs) | 40-50K EUR | 43-55K EUR | +10-15% |
| Project Manager (10+ yrs) | 50-70K EUR | 55-80K EUR | +15-20% |
Assistant Project Manager
Administrative support, basic tracking, tool familiarisation
Project Coordinator
Complete coordination, multi-project, growing autonomy
Project Manager
Autonomous project delivery, full responsibility
Senior Project Manager
Complex projects, team management, budgets >500K EUR
PMO / Project Director
Project portfolio, strategy, governance
What is the difference between project coordinator and project manager?
Can a project coordinator work fully remote?
What certifications are most valued?
Recruit your project coordinator with Aurelia
Generate an optimised job description and interview questions tailored to the level needed.